ZATCA Invoice Submission Guide

Understanding ZATCA Invoice Submission

ZATCA Phase 2 mandates that all VAT-registered businesses in Saudi Arabia submit electronic invoices through the Fatoora portal. Our software simplifies this process while ensuring full compliance with ZATCA requirements.

Important: As of January 1, 2023, all taxpayers with revenues exceeding SAR 100 million must comply with Phase 2 requirements. Phase 3 will extend to businesses with revenues exceeding SAR 50 million starting July 1, 2023.

Prepare Invoice in Our Software

Create your invoice as you normally would in our accounting software. Ensure all mandatory fields are completed:

Go to Settings > Data settings
Select [DSO-351] Invoice Reporting and Clearance
Click edit > Show

Validation Tip: Our software automatically validates your invoice against ZATCA requirements. Look for the green checkmark indicating compliance before proceeding.

Generate ZATCA-Compliant Invoices

Once your invoice is ready, you can see the "Clearance | reporting" option. Our software will:

Convert the invoice to UBL 2.1 XML format
Apply the digital signature using your certificate
Generate the required QR code
Create a unique cryptographic stamp (hash)

Common Pitfall

Ensure that the details entered in the invoice are correct as you cannot edit or delete the invoice once it has been marked as Sent.

Once an invoice has been marked as Cleared, the values displayed in the PDF cannot be edited and the invoice cannot be deleted. Instead, you can create a corresponding debit or credit note if you need to make any adjustments.

E-invoicing Template

As per the ZATCA rules, invoices must be in Arabic and certain fields are mandatory. We've 130+ Templates that are compliant with ZATCA:

Go to Settings and navigate to Data settings
Invoice template - Select Template No.

Template Selection

Choose the appropriate template based on your business type (B2B, B2C, etc.) and ensure all mandatory Arabic fields are properly configured.

Critical Compliance Checklist

Before submitting any invoice to ZATCA, verify these essential compliance requirements:

Mandatory Fields

Invoice contains all 32 mandatory fields specified by ZATCA including UUID, invoice counter, and cryptographic stamp.

QR Code

QR code includes all required TLV-encoded values: Seller name, VAT number, invoice date/time, total with VAT, and VAT amount.

Digital Signature

XML file is properly signed with a valid, unexpired digital certificate approved by ZATCA.

Tax Calculation

VAT is calculated correctly according to Saudi tax regulations (15% standard rate, with proper exemptions if applicable).

Prerequisite: Ensure that you've entered the Organisation/Company VAT and all the organisation fields in the Company details page under Settings.

ZATCA Document Submission